General Information

• Reimbursement for business mileage is limited to $0.625/mile as of July 1, 2022 (in accordance with IRS regulations).
• All expenditures require support by original invoice or documentation. The Foundation does not honor state “per diem” rates.
• Most purchases using Foundation funds are exempt from sales & use taxes. Radford University Foundation, Inc. Federal Tax ID number: 23-7219782
• The Foundation requires that the IRS form W-9 be obtained from all new vendors and be included with FO-2 requests before payments can be made.
• Call the Foundation at extension 5525 with any questions or concerns.

Form FO-2 (Payment Request Voucher)

• All payment requests require support by original invoice or documentation. As noted above, State “per diem” rates do not apply for Foundation requests.
  Actual receipts are required.
• Attach approved PR40s, International Travel Requests, and Event Attendee lists, as appropriate. Failure to do so will result in the FO-2 being returned.
• The FO-2 must be signed and dated by: The Requestor, The Fund Guardian, and the Unit Head/Dean. Failure to have the required signatures will result in the FO-2 being returned.
• All FO-2s over $5,000.00 require University President approval.
• Make sure to attach a copy of the approved FO-1. IF actual spending is higher than the original approved FO-1 amount, a new FO-1 must be submitted for
  approval explaining the difference.